Learn More About Your Applicant policy rights

At Hotel Mayfair we care about your personal information. It is of the utmost importance for us that all processing of personal data respects the privacy of the individual. This is why we aim to ensure that all processing of personal data happens in accordance with the General Data Protection Regulation (the “GDPR”) and other applicable legislation. This privacy policy (the “Policy”) applies to personal data of job applicants that is processed during the application and recruitment processes.

We may share your personal and anonymous data with:

• Third parties that are data processors that perform services to us (e.g. Hotel Mayfair suppliers of proficiency and/or personality tests and recruiting firms that assist Hotel Mayfair in the recruitment process): Their use of information is limited to these purposes and subject to agreements that require them to keep the information confidential. Our vendors provide assurance that they take reasonable steps to safeguard the data they hold on our behalf.
• Lawyers and advisors of Pandox Group
• Relevant authorities
• Potential acquirers of the company: in case (a part of) our business is sold to a third party, your data may be shared with the acquirer.
• When collecting input from reference persons, such persons will be informed that you have applied for a position with Hotel Mayfair.

As a main rule, we do not transfer any personal data to a third country (i.e. a country outside the European Economic Area, comprised of all EU member states, Norway, Lichtenstein and Iceland).

It is possible that service providers of Hotel Mayfair process your data outside the EEA. In this respect, the hotel is committed to ensuring an adequate and sufficient level of protection for your data. If you have any questions about the transfer of your personal data outside the EEA you can send a dated and signed request to the hotel.

We will not save personal data longer than necessary for the purpose of the relevant processing. Data may be kept longer in case of complaints or ongoing or pending litigation.

Personal data which is collected during the recruitment process is erased (unless otherwise provided under domestic law) in the following cases:

• when it is clear that the applicant will not be offered employment, if an applicant declines an offer of employment, or when the recruitment process is concluded; and
• the applicant does not consent to being included in the hiring reserve.

Application documents that lead to employment are further processed throughout the employment relationship, which is documented in the employee privacy policy.

In certain cases, Hotel Mayfair may ask for permission to save your application, including results from completed tests, for future recruitment for similar positions. In the event of such enquiry, Hotel Mayfair will obtain written consent from the applicant whose personal data Hotel Mayfair wishes to save.

Camera images are saved for 15 days.

At Hotel Mayfair we respect your rights.

You have the right of access to your data, to have your personal data corrected, in certain cases to object to the processing and to require the personal data to be erased, to be restricted, and to be turned over to you in a format that is machine-readable.

In order to exercise your rights under the GDPR, you must send your request including a copy of a document that proves your identity to Hotel Mayfair (please see contact details below). To not share your data with unidentified third parties, we cannot process your request without proof of your identity.

You will receive an answer to your request within one month.

Right to access

You are entitled to obtain access to your personal data we process and information about what personal data is registered about you in our filing systems.

Right to correction

You can request that we correct any incorrect personal data we hold about you. You can also supplement incomplete personal data, among other things by providing a supplemental statement of the missing personal data, as it relates to the processing we do.

Right to erasure

Under certain circumstances, you have the right to have your personal data removed from our files. Please note that this right is not absolute and in some cases, we will not be able to execute your request, such as when we are legally obliged to keep certain data for a specific period.

Right to restrict processing

In certain cases, you have the right to require that we restrict the processing of your personal data. In certain cases the processing of the personal data is necessary to comply with legal obligations or to be able to execute contractual obligations. In those cases, compliance with those obligations will prevail over your right to restriction.

The right to data portability

You have the right to receive the personal data we hold regarding you, that you yourself have provided us, in a structured, commonly used and machine-readable format and to transfer this data to another controller. This right applies to automated processing where the processing of personal data is based on your consent or on an agreement with you.

Right to make objections

You are entitled to object to our processing of your personal data where it involves personal data which is being processed based on a legitimate interest. In such case, we will reassess our legitimate interest against your interests, rights and freedoms and stop the processing unless we can demonstrate a compelling legitimate reason for the processing.

Where the personal data is processed for direct marketing, you as a data subject are entitled at any time whatsoever to object to the processing of personal data involving you for such marketing, including profiling to the extent this is connected to such direct marketing. We will not however, process your personal data, supplied during the application process for direct marketing.